Rental

PROFILE ON CAMP MONAHAN

Welcome to the world of camping at CAMP MONAHAN! This manual is designed to introduce you to and make you familiar with our camp with regards to your group’s rental of our facilities.

We are very proud of the facilities that have been developed over the sixty five years MONAHAN has been in operation. Some aspects of the camp have been modernized while still keeping some of the “back to the basics” camping atmosphere, nestled in the beautiful and historic Qu’Appelle Valley.

Our summer camping season begins approximately June 21st and runs through until the middle of August (please contact our office for exact dates as they vary from year to year). Our program includes: Scamper camp for 6-7 year olds, Junior camp program for 8-13 year olds (including Red Cross Swim Camp), Junior Challenge hiking trip, Senior Challenge canoe trip and Counsellor In Training program. We also host an annual BBQ & Open House near the end of June.

Groups wishing to rent the facilities may do so during the months of May-June, mid-August until the end of September. Our caretaker is available and on site during these dates. Facilities may be made available from October-April however the caretaker is not available and plumbing facilities are quite limited.

CAMP MONAHAN’S facilities have been rented by high school retreats, elementary school groups, Brownies, Girl Guides, Cub Scouts, family reunions, staff BBQ’s, church youth groups, university organizations, club wind-up’s, . . . the possibilities are endless.

Some of the activities you may want to plan for your event include: canoeing (canoes, lifejackets and paddles are available and included, a qualified lifeguard is not included but is required, for the safety of your group), swimming in Katepwa Lake or in our junior Olympic-size pool (the pool is not available until mid-June – please keep in mind that a qualified lifeguard is required), ball diamond, open field area for games, outdoor chapel and seating and campfire pit for wiener/marshmallow roasts, etc and of course campfires.

Other activities and sites you may want to visit in the area include: Motherwell Homestead near Abernethy, Fish Hatchery in Fort Qu’Appelle, Indian Head Tree Nursery, historic Catholic Church in Lebret. There are many hiking trails all within the vicinity of the camp if you are interested please contact us well in advance so that we may make arrangements with the area landowners.

If your group wishes to rent the camp, but has not been there previously, we recommend a visit to the camp well in advance of your event so that you may become more familiar with the layout which will help you in planning your activities. Please contact our office to make those arrangements.

Enclosed is more detailed information on facilities, accommodations, Policies and Procedures, guidelines, rates, a reservation form as well as a brochure which will give you a “snapshot” of CAMP MONAHAN.

Thank-you for considering CAMP MONAHAN for your group’s event, we’re sure you’ll have a great time!

Rental Request Form

RENTAL POLICIES

Rentals are accepted on a first-come, first-served basis and are accepted throughout the year.

The damage/cancellation deposit must accompany the rental application to confirm your booking. Please return this deposit promptly to ensure your booking. Your rental dates will be confirmed once we receive the deposit.

Renters will be held responsible and billed for damage to any buildings and/or equipment beyond normal wear and tear or any missing items. Please report any damages/breakage’s, etc to the caretaker at once.

Renters will supply their own paper towels, kitchen supplies (ie. Tea towels, detergent) and medical supplies.

Do not cut or pull down trees or shrubs. We will supply your group with firewood for the campfire. Please keep in mind that in order to have enough for all groups, you will be limited to what is made available to you on a daily basis. We thank-you for your co-operation.

There are open fire pits provided for your use, please do not dig any pits. Fires are to be built in these designated areas only and under adult supervision. PLEASE EXTINGUISH ALL FIRES COMPLETELY BEFORE RETIRING OR WHEN NOT IN USE.

We ask that you follow local laws regarding smoking.

Please switch off lights when not in use and be sure to close doors when leaving buildings, unless otherwise instructed.

If you plan to leave the camp property on a hike, etc, please gain the permission of the landowners beforehand. It is recommended that you contact us prior to your arrival to make these arrangements on your behalf. Please respect the property of Camp Monahan and any neighboring landowners.

There is a charge-a-call telephone located in the Dining Hall for your group’s use. Local calls (within the Fort Qu’Appelle exchange) calls must be billed to a Calling Card – please come prepared. The other telephones on camp property are for the use of Camp Monahan caretaking staff only. This line has an answering machine connected so your group does not need to be bothered with answering it. Please kindly advise the caretakers if it has been ringing.

Please respect the natural environment at camp by: 1) not removing or defacing natural growth; 2) leaving the grounds clean and in order. Use of any type of markings, tape, etc are discouraged or alternately must be removed (if prior approval received) at the end of your event on either Monahan property or any other landowner’s property. Please seek permission of Caretakers or landowners before going on the property or using any markings.

If your group plans to use the canoes, we ask for your co-operation in the careful handling of the canoes to avoid unnecessary damage. Any damages would result in additional cost to your group.

Each group is responsible to provide supervision for any and all activities while at camp, including ALL aquatic activities (canoeing and swimming). Supervisors must be current and qualified for your group’s own safety. Any group that may require supervision or instruction for canoeing and/or swimming would have to make arrangements well in advance of the rental date at an additional cost, if Camp Monahan has any available staff. Please contact our office for more details.

Our caretaker is on site to help should any problems arise with the electrical or plumbing systems. Requests for other staff would be in addition to the rental rates and must be arranged for well in advance.

Please follow other posted rules/guidelines of the camp. If in doubt, please consult with the caretaker.

Upon arrival at the camp and prior to your departure, a representative of your group will be asked to accompany the caretaker on a quick tour of the area(s) you will be using to ensure everything is ready. A checklist will be used to confirm the condition of the area(s) during both tours.

At the closing of your camp, see that all buildings are clean and tidy and all garbage is picked up. Please refer to the enclosed information on Clean-up Instructions.

At the end of your stay, a Rental Information Sheet must be completed with the caretaker before your departure for billing purposes. Your group will be billed later and payment is due upon receipt of the invoice.

Any questions or inquiries prior to your event, please contact our office in Regina at (306) 522-1047.

FACILITIES

The following is intended to help your group plan your accommodations. Please refer to the enclosed Rental Facility brochure for more details on location of buildings and sizes. This is intended as a guide, please note on your application the applicable number of rooms required. If you have any questions, please refer them to our office.

Lakeshore

• Camper Cabins (1-8) 3 bunk beds in each cabin (6 beds in total), non-electrified.
• Szysky Place (3 rooms) Each room will accommodate 5 people, single beds, electricity.
• Inland Staff Cabin Two adjoining rooms, will accommodate 5 people, electricity.
• Tents Raised wooden platforms will accommodate 6 people comfortably (suggested to bring along a foam or air mattress if desired).

Main Camp

• Gocki Centre (Dining Hall) Room above dining hall. 2 rooms in front will accommodate 4 & 5 people respectively. 2 rooms in back will each accommodate 3 people. 3 separate rooms on ground floor behind dining hall (Staff Building #2) each accommodate 1 person. All are single beds and each room has electricity.
• Staff Building #1 4 separate rooms each accommodating 2 people (single beds) with electricity.
• First Aid Building Private nurse’s quarters has two single beds. Sick bay has 5 single beds. Building has electricity and private bathroom.
• Overnight Camping area On top of hill, overlooking lake has room for tents and trailers. No hook-up facilities, outdoor toilets only.

 

CLEAN-UP INSTRUCTIONS

THE INSTRUCTIONS BELOW PERTAIN TO THOSE AREAS OF THE CAMP WHICH YOUR GROUP WILL BE USING DURING YOUR STAY. PLEASE CONFIRM TASKS WITH THE CARETAKER TO ENSURE THERE ARE NO MISUNDERSTANDINGS.

Dining Hall

• Have all tables wiped clean, benches cleaned off and turned upside down on tables.
• Sweep and mop floor under all tables.
• All garbage picked up and put into container outside the hall.

 Kitchen

• All dishes, cutlery, pots, pans, etc washed and put away in appropriate places.
• Procedure for dish-washing: 1st sink hot soapy water, 2nd sink hot clear water, 3rd sink hot javex water.
• All cupboards/countertops clean.
• Clean fridge, cooler and freezers if used.
• Stove grill cleaned with grill stone, wiped off and a small amount of vegetable oil spread over surface.
• All garbage cleared out and put into container outside the hall.

 Washrooms

• Floors swept and mopped, sinks and toilets left clean.
• Garbage emptied in designated barrels outside.

Cabins

• All floors swept and mopped.
• Mattresses on beds should be flipped.
• Doors and window shutters left closed.
• Pick up garbage in and around area.

Tents

• Platform be swept and mopped, leave all flaps tied.
• Clean garbage in and around area.

Craft/Multi-purpose Hall

• All tables and benches cleaned off and stacked.
• Floor vacuumed if necessary.

 Pool

• All pool toys, equipment put away and left in appropriate areas.
• Change rooms cleaned, please ensure all items have been recovered, floors mopped if necessary.
• All garbage left in containers.

Beach Area

• Any equipment used be put in its proper storage area.
• Canoes left tied down on storage rack, paddles and lifejackets returned to storage area in appropriate location.
• All garbage picked up and disposed of.

General

• Any other areas/equipment not specified above should be left as it was found.
• Please take all your belongings and leave that which was here. Any items you have used, please return to where they were found.

THANK-YOU FOR YOUR CO-OPERATION IN ALL OF THE ABOVE. WE HOPE THAT YOUR GROUP HAD A GREAT CAMPING EXPERIENCE HERE AT CAMP MONAHAN, WE HOPE TO SEE YOU BACK AGAIN!!

 

EMERGENCY PROCEDURES

 SAFETY MEASURES

Providing a safe environment for yourself and your participants is the responsibility of your group. Any concerns regarding safety on the campgrounds should be brought to the attention of our caretakers immediately. The caretaker shall see that the appropriate safety measures are taken in a timely manner to the best of their ability and if further repair/replacement is needed, brought to the attention of the Camp Monahan Association Board of Directors. The Board of Directors shall see that concerns brought forth by your group are promptly researched and followed up with the appropriate action.

Regular safety checks of all equipment and facilities are the responsibility of the Camp Monahan Association and are carried out on an annual basis. All safety rules shall be clearly posted in the areas of the swimming pool and waterfront to ensure that safety is maintained. Hazardous materials, power tools and machinery are to be used by authorized personnel and stored safely away from campers.

ACCIDENTS

As each group is required to provide their own medical supplies, please have them available at all times. The caretaker will have access to our First Aid kits if absolutely necessary.

There is a spinal board with appropriate head gear, etc located in the First Aid Station as well as in the pool equipment room (lifeguard’s room) if needed.

For serious accidents, there are hospitals located in towns within a 15-20 minute drive of the camp (Fort Qu’Appelle Indian Hospital, Indian Head Hospital). The telephone numbers are posted next to the telephones.

FIRE SAFETY

For the purposes of fire safety and prevention, there is no smoking permitted in any sleeping quarters. Smoking is only permitted in designated areas, please consult with the caretaker as for those locations. Fire aids are provided in each area of camp and may include: fire extinguishers, sand pails and/or water buckets.

IN CASE OF FIRE . . .

Please evacuate the room/building immediately, closing all windows and doors behind you, as long as you are not in danger of doing so. Advise the caretaker IMMEDIATELY. Contact the Fort Qu’Appelle local Fire Department if required.

EMERGENCY PROCEDURES

In case of any serious emergency, the bell located on the bell tower at main camp (near the waterfront) will be rung and all persons at camp are required to report to main camp, if safe to do so. A designated person from your group will be responsible to account for all attendees. If there are members of your group who may be out of hearing range of the bell, a member of your group must be assigned to inform them of the emergency, as long as their own safety is not at risk.

 

Rental Request Form